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Why Should You Meet Your Wedding Photographer?

Why Should You Meet Your Wedding Photographer?

Stunning wedding photos are one of the most important keepsakes from your wedding day. This is why working out how to choose your perfect wedding photographer is so important. It’s also why you should meet your wedding photographer.

Your wedding photographer will be there to capture the special moments that you’ll cherish forever. So picking the right one is important. Meeting prospective wedding photographers is a vital part of the process.


Meeting with a potential wedding photographer is an important step in finding the right person to document your special day. With the rise of technology and busy lifestyles, there are now more options than ever for connecting with photographers, whether in-person or virtually. This article will provide an overview of both approaches, including the key benefits of each method, how to go about scheduling an effective meeting, critical questions you'll want to ask, and factors to consider when deciding what works best for your needs and schedule. Taking the time to thoughtfully meet with one or more photographers before booking can give you confidence that you’ve made the right choice.

Benefits of an In-Person Meeting

Meeting with your potential wedding photographer in-person allows for a more personal connection than over the phone or email. When you meet face-to-face, you get a better sense of the photographer's personality, work style, and how comfortable you feel with them. This is important since your wedding photographer will be with you throughout your entire wedding day - from getting ready in the morning to the end of the reception.

An in-person meeting gives you the opportunity to assess if your personalities click. You want to feel at ease with the person who will be documenting one of the most important days of your life. Since photography is such a personal service, it's ideal to meet the photographer first to see if your styles mesh well. An in-person meeting also allows you to get a better sense of the photographer's work style. Do they prefer posed portraits or photojournalistic candid shots? What is their level of experience shooting weddings similar to yours? You can ask questions and have an engaging discussion to determine if the photographer will deliver the overall aesthetic and images you desire.

Overall, meeting a potential wedding photographer in person allows you to make a more informed decision before booking them. You get key insights into their personality and work style which ultimately helps ensure you choose someone whose vision aligns with yours.

Setting Up an In-Person Meeting

Meeting your potential wedding photographer in person provides the opportunity to get to know them and see if your personalities click. When setting up an in-person meeting, look for a photographer who offers to meet at a location convenient for you, rather than their studio. Meeting at your home or a quiet cafe near you allows for a comfortable, relaxed environment where you can have an open conversation.

The photographer you choose to capture your wedding day will spend a significant amount of time with you, your partner, and your family. You want to feel at ease with them. An in-person meeting on your own turf, free from distractions, is ideal for getting a sense of the photographer's personality and work style. This enables you to determine if they would mesh well with your wedding day vision.

Some key things to consider when setting up an in-person meeting:

  • Request to meet at your home or another familiar location where you feel comfortable. A photographer who insists on only meeting in their studio may not be the right fit.

  • Choose a time when you can dedicate their full attention to the meeting, without rushing or distractions. Set aside at least an hour to have an open dialogue.

  • Prepare any questions you want to ask ahead of time. Bring a list so you don't forget the key points you want to discuss.

  • Have the photographer bring a portfolio or sample album so you can evaluate their work in person.

The right photographer will happily accommodate an in-person consultation at your preferred meeting spot. This provides the best setting to see if your personalities click and discuss your wedding photography needs and expectations.

Questions to Ask at an In-Person Meeting

An in-person meeting allows you to have an open discussion with your potential wedding photographer. This is the time to ask all your questions and address any concerns. Be prepared with a list of questions to cover all the key topics.

Discuss photography style, packages, album options, pricing. This is your chance to dig into the details of what this photographer offers. Here are some important questions to ask:

  • What photography styles do you offer - documentary, portrait, fine art, etc? Which style do you think would suit my wedding best?

  • What packages and collections do you offer? What is included with each one?

  • Do your packages include an album? What album options and upgrades are available?

  • Do you have a sample of full wedding albums I can look through?

Ask about their experience. It's important to understand how much experience they have photographing weddings similar to yours. Ask:

  • How many years have you been photographing weddings?

  • How many weddings do you photograph in a typical year?

  • Are you familiar with my wedding venue? Have you shot weddings there before?

Discuss their approach. Ask about their process before, during, and after your wedding:

  • How do you prepare for photographing a wedding? Do we have a consultation or walk-through of the venue beforehand?

  • What is your style and approach on the wedding day? How do you capture candid moments?

  • How many images should we expect to receive? What is your editing process like?

Take advantage of the in-person meeting to learn as much as possible about your potential photographer. This will help ensure you find the best match for your wedding style and budget.

Reviewing a Photographer's Portfolio

When meeting a photographer in person, ask to see full wedding albums, not just their highlight reels or a few sample photos. A photographer's portfolio showcases the quality and consistency of their work across an entire event.

Viewing only a select few photos can be misleading, as any photographer can choose their very best shots to showcase. You want to ensure the photographer can maintain a high quality standard throughout all aspects of a wedding day - from getting ready through to the first dance.

Full wedding albums allow you to assess:

  • Coverage of the day from multiple angles

  • The photographer's ability to capture candid moments

  • How they handle different lighting situations

  • Variety of poses and group shots

  • Skill directing large groups and organizing formal photos

  • Creativity with artistic and dramatic shots

  • Whether their editing style matches your taste

  • If they can handle your wedding size and complexity

The photographer's portfolio reveals their experience, vision, flexibility and storytelling ability. Seeing it in its entirety will give you the full picture, so don't judge a book by its cover. Take the time to look through complete wedding albums when evaluating photographers in-person.

Benefits of an Online Meeting

An online meeting with a wedding photographer can provide several advantages over an in-person meeting. Most notably, it is often much more convenient and can save a significant amount of time and money that would otherwise be spent on travel.

With modern video conferencing technology, you can meet face-to-face with a photographer from the comfort of your own home. This removes the need to coordinate schedules and travel to a designated location. For many busy couples planning a wedding, fitting in an extra in-person meeting can be difficult to manage. A virtual meeting is easier to set up and takes less time out of your schedule.

Online meetings are also extremely helpful when a couple's potential wedding photographers are located in different cities or states. Traveling to meet photographers who are farther away means extra costs for gas, flights, hotels, meals, and more. Meeting virtually allows you to connect with photographers anywhere while avoiding these travel expenses. For destination weddings and couples hiring from a distance, this can lead to huge cost savings.

The convenience and cost savings of virtual meetings make them an excellent option to consider when researching wedding photographers. With some pre-planning to test the technology beforehand, you can connect easily online and have a productive discussion to evaluate photographers. While in-person meetings have benefits too, online meetings provide flexibility and budget-friendly perks that many couples find invaluable during their wedding planning process.

Setting Up a Virtual Meeting

Scheduling a video chat meeting with your potential wedding photographer is easy these days thanks to platforms like Zoom, Skype, FaceTime, or Google Meet. These services allow you to connect face-to-face online through video chat.

To set up a virtual meeting, first decide which platform works best for you and the photographer. Zoom and Skype are commonly used options that work well across different devices. Then coordinate a date and time that fits both of your schedules.

When scheduling the meeting, be sure to share the video chat link or meeting ID with the photographer so you can connect online. Try to schedule the meeting during a time when you can both focus without distractions. Having a solid internet connection on both ends will ensure the video quality is good.

Testing your video and audio ahead of the meeting is a good idea to make sure everything is working properly. Once you've scheduled the virtual meeting and shared the details, you'll be ready to meet your potential wedding photographer face-to-face from the comfort of your own home!

Presenting Work in a Virtual Meeting

One of the biggest benefits of meeting with your potential wedding photographer online is the ability to view their work together virtually. Through screen sharing technology, the photographer can showcase their portfolio and past work, providing a simulated in-person viewing experience.

During a virtual meeting, the photographer should be prepared to share their screen and walk you through their website, online galleries, digital albums, and any other examples of their wedding photography. This allows you to get a good sense of their style, quality of images, and past clients. Some key things to look for when viewing a portfolio virtually include:

  • Image quality - View photos at full size to check clarity, lighting, posing, and other technical details

  • Coverage - Look for complete documentation of a wedding day, from getting ready through reception events

  • Consistency - Make sure the photographer's style is consistent across multiple weddings

  • Album design - Ask to see full wedding albums digitally designed by the photographer

  • Variety - Look for different locations and lighting scenarios they've captured

With today's technology, you can zoom in close and get a good feel for the photographer's work. Watch their presentation style as well, since screen sharing ability is a must for any qualified online meeting. Just like an in-person meeting, this gives you the opportunity to see first-hand examples of their work before making a hiring decision.

Questions to Ask in a Virtual Meeting

Even though you're meeting virtually, you'll want to ask the photographer many of the same questions you would in person to understand their style, experience, and personality. Here are some key questions to consider:

  • How long have you been photographing weddings? How many do you shoot per year on average?

  • What is your photographic style - are you more traditional and posed or photojournalistic and candid?

  • Do you shoot digitally or on film? In color, black and white, or both?

  • What parts of the wedding day do you typically photograph (getting ready, ceremony, reception, etc.)?

  • How much time do you typically spend photographing our full wedding day?

  • Do you have backup equipment in case of technical issues?

  • Will you be the lead photographer on our wedding day? If you use assistants or secondary shooters, what is their experience?

  • Do you have liability insurance and any other professional credentials?

  • Can you show us a full wedding photo album from start to finish during this virtual meeting? Slowly scrolling through a full gallery online or screensharing will allow you to evaluate their storytelling skills.

  • What is your post-production and retouching process like? How long does editing take?

  • When will we receive all our final edited, high resolution images? Will we receive print rights?

  • What is your cancellation/refund policy if we need to postpone due to COVID-19?

Asking these key questions and reviewing a full wedding album virtually will allow you to get a strong sense of the photographer's qualifications, style and professionalism before booking them.

Choosing What's Best for You

When deciding between an in-person meeting or an online meeting with your potential wedding photographer, consider what will work best for your schedule and needs. Both options have their own pros and cons to weigh.

An in-person meeting allows you to get to know the photographer on a more personal level and see their personality first-hand.

However, it requires finding a time when you and the photographer are both available to meet at the same location. This can mean taking time off work or rearranging your schedule.

In contrast, a virtual meeting is more convenient if you have a busy schedule or are hiring a photographer long-distance. Through screen sharing and online galleries, you can still review their past work. The photographer may also be more flexible in finding a meeting time. However, you miss out on that face-to-face connection and directly seeing print quality.

Think about your convenience, availability, and what's most important to you in evaluating wedding photographers. Do your schedules allow an in-person meeting? Is the photographer local or would you need to travel? How much value do you place on an in-person rapport? Your priorities should drive which option you choose. There's no one-size-fits-all best meeting approach. Select the method that will set you up for success in finding the right fit.

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